Legal Practice Assistant

Practice Assistant – NY

Are you a detail-oriented professional who thrives on organization, collaboration, and delivering exceptional service?

If that sounds like you, one of the top law firms in the world is looking for a proactive Practice Assistant in their New York office to support a dynamic group of attorneys. This is an exciting opportunity for someone early in their legal support career who is eager to contribute, grow, and be part of a high-performing, client-focused environment.

What You’ll Do

As a Practice Assistant, you will play a key role in ensuring the smooth day-to-day management of attorney workflows. You’ll serve as a trusted administrative resource, assisting with document preparation, client communications, and coordination of legal support tasks that keep our legal teams operating at the highest level.

In this role, you will:

• Prepare, format, revise, and finalize a variety of legal documents, correspondence, spreadsheets, and presentations using Microsoft Office and document management tools.

• Handle administrative tasks such as processing conflict checks, submitting expense reports, managing attorney time entries, scheduling meetings, and travel, and maintaining calendars.

• Conduct research, coordinate conference calls, and support document filing through the Firm’s systems.

• Foster strong working relationships across teams, collaborating with departments like Accounting, General Services, and Reprographics to ensure seamless support.

• Maintain paper and electronic files in compliance with firm policies, ensuring information is accurate and accessible.

• Anticipate attorney and team needs, proactively offering support to help achieve client service excellence.

What You’ll Bring

We’re looking for a motivated, service-minded professional who thrives in a collaborative, fast-paced environment and brings:

• A minimum of 3-5 years of legal administrative support experience.

• Strong proficiency in Microsoft Word, Outlook, and basic Excel; familiarity with Adobe Acrobat and PowerPoint is a plus.

• Experience supporting litigation is a plus

• Excellent attention to detail, organization, and time management skills.

• A client service mindset with strong communication skills—both written and verbal.

• A professional, flexible, and positive approach to working with colleagues and clients.